Computer users are mostly careful about safeguarding their information and using strong passwords, even more so when preventing identity theft is a consideration.

But few people realize that there is another threat to identity theft – copy machines.

Copiers that were made in the past few years contain hard drives that record the information that has been copied. These files are stored unencrypted until the hard drive becomes full, and the old files are then overwritten. Some experts say many files are never overwritten and, in an office setting, those files would be easily accessible. All an identity thief would have to do is hack into the copier’s hard drive and harvest the information stored there.

If you use the copier at a library, public copy center or in shared office space, your risk factor goes up.

While this risk may never be done away with, there are things you can do to minimize your risk. Make sure the data modem and fax modem are different. Doing this prevents someone from being able to take the information stored on the copier and easily transmitting it to another location through the open phone line.

Look into purchasing an overwriting or encryption component for your copier. If your office uses a copier that is more than a year old, you should check online and see if a component kit has been created by the maker of your copier to prevent information from being stored either at all or in unencrypted form. Xerox and Sharp have add-on components that can be purchased.

Don’t use public copy machines for sensitive information. Use only machines you are familiar with and where you have some element of control when it comes to monitoring the security risk.

Consider buying your own printer or fax machine with photocopying capabilities if you routinely copy sensitive information for either personal or business purposes. Be sure to purchase one with sufficient security features that either eliminate or encrypt stored information.

Use passwords to protect the information you copy. Create a password for the office copier the same way you would create an ATM pin code. Don’t share it with anyone.

Copy machines are relatively easy to operate and can prove to be an easy payday for identity thieves. So safeguard your information and think twice before you hit that green button.

Tags: Identity Theft, LifeLock

This entry was posted on Friday, August 13th, 2010 at 2:22 pm and is filed under Identity Theft, LifeLock. You can follow any responses to this entry through the RSS 2.0 feed. You can skip to the end and leave a response. Pinging is currently not allowed.